Electronic Filing

Electronic Filing and Document Management Policy

The journal is committed to ensuring that all editorial and publication records are managed through a secure, organized, and transparent electronic system. An online journal management platform is used to support manuscript submission, editorial assessment, peer review, revisions, copyediting, publication, and document archiving.

All manuscripts and supporting documents are maintained electronically throughout the publication process. These records include reviewer evaluations, revised manuscripts, editorial decisions, author declarations, correspondence, and final publication files. This system enables the editorial team to monitor manuscript progress, maintain accurate records, and ensure accountability at every stage.

Electronic Records Management

The journal maintains electronic documentation of manuscript submissions and editorial activities to ensure that publication procedures are properly recorded and traceable.

Access to editorial records is granted according to the roles and responsibilities of authorized users. Manuscripts, reviewer comments, editorial decisions, and confidential correspondence are accessible only to individuals involved in the relevant editorial process.

The editorial team oversees the organization, accuracy, and maintenance of electronic documents. Records are managed in accordance with established editorial procedures, publication ethics, confidentiality standards, and relevant institutional regulations.

Data Security and Backup Procedures

The journal recognizes the importance of protecting electronic records from unauthorized access, data loss, technical disruptions, and accidental damage.

Appropriate security measures may include controlled user access, secure account management, routine system maintenance, and regular backups of manuscript files and databases.

Backup and recovery procedures are periodically evaluated to support editorial continuity and minimize the risk of losing important publication records. Electronic documents are retained according to applicable institutional requirements and established recordkeeping practices.

Confidentiality and Personal Data Protection

The journal is committed to safeguarding confidential information obtained during manuscript submission, editorial evaluation, and peer review.

Unpublished manuscripts, reviewer identities, evaluation reports, editorial communications, and personal information are handled with appropriate confidentiality. Access is limited to authorized individuals who require the information to perform their editorial responsibilities.

Personal data collected through the journal management system is used only for legitimate editorial, administrative, and publishing purposes, subject to applicable data protection requirements.

Editors, reviewers, and editorial staff must not disclose, distribute, or use confidential materials without proper authorization. All individuals involved in the publication process are expected to comply with the journal's ethical and confidentiality policies.

Digital Preservation and Access to Published Articles

The journal supports the long-term availability and accessibility of published scholarly works through electronic recordkeeping and digital preservation practices.

Published articles and their metadata are made available through the journal's official website in accordance with its open access policy. Publication records are maintained to facilitate article identification, citation, verification, and retrieval.

Electronic document management and backup procedures support the journal's broader digital preservation and archiving commitments. These practices are intended to maintain the integrity, reliability, and accessibility of published materials over time.

Policy Implementation and Responsibility

The editorial team is responsible for implementing this policy and ensuring that electronic records are managed appropriately throughout the publication process.

The journal periodically reviews its electronic filing practices to identify potential improvements in document security, recordkeeping, accessibility, and editorial efficiency.

By implementing this policy, the journal seeks to promote responsible editorial management, protect confidential information, preserve scholarly publications, and maintain transparency and accountability in academic publishing.